Privacy Policy

Effective Date: February 2026

Meeting Secured Ltd (company no. 16184084, trading as “Meeting Secured”) is committed to protecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. In this policy, “Meeting Secured”, “we”, “us” and “our” refer to Meeting Secured Ltd.

We act as the data controller for personal data processed by our business. Our registered office is 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ. This policy explains how we collect, use, disclose and protect personal data, including data we obtain from third-party tools (such as Apollo and Salesfinity).

Personal Data We Collect

We process the following categories of personal data:

  • Business Contact Data: Identifying and professional details of B2B contacts, including name, job title, employer, business email, telephone number, company name, business address, and similar publicly available professional information.
  • Service Data: Information that you (or your employer) provide to us directly when requesting or using our services – for example your contact details submitted via a contact form or email, and any information in enquiries or correspondence.
  • Usage and Technical Data: Details of how you use our website and services (such as IP address, browser type, pages visited, date/time of access), device identifiers, referral source, and other diagnostic data automatically collected via cookies and web analytics.

We use this personal data solely for legitimate business purposes as described below.

How We Obtain Personal Data

We obtain personal data from a variety of sources:

  • Public Sources: We collect B2B contact information from publicly accessible sources (company websites, professional social networks, public directories, etc.) and from data providers. For instance, we may use tools like Apollo.io for contact databases and Salesfinity for telephony integration. Our approach follows guidance that B2B contacts in their business capacity have different expectations of privacy, and we rely on legitimate interest for outreach.
  • Client Data: Clients who engage Meeting Secured may supply us with lists or profiles of contacts. In such cases, those clients remain the data controllers of that data, and we act as processors, handling the data only on their instructions.
  • Directly Provided by Individuals: If you submit information via our website or by email (e.g. to enquire about services), we receive and process that personal data as collected.
  • Automated Collection: We also collect data through cookies and similar technologies when you visit our website.

Purposes of Processing

We use personal data for the following purposes:

  • Lead Generation Services: To identify, contact and qualify prospective business leads on behalf of our clients. This outreach is based on our legitimate interests in providing lead generation services.
  • Communications and Customer Service: To respond to enquiries, provide quotes or service information, and communicate with visitors and clients.
  • Performance of Contracts: To perform our contractual obligations (Art. 6(1)(b) UK GDPR).
  • Marketing and Newsletters: With your consent where required, or under legitimate interest (for B2B contacts), we may send you company updates or marketing information (you may opt-out at any time).
  • Compliance and Security: To comply with legal obligations, manage our business, detect/prevent fraud, and protect our legal rights.

Lawful Basis for Processing

Our lawful bases for processing personal data under UK GDPR include:

  • Legitimate Interests: The processing is necessary for our legitimate business interests (e.g. prospecting and outreach to business contacts). ICO guidance confirms that for B2B contacts no consent is needed under PECR, provided the sender’s identity is clear and a valid opt-out is offered.
  • Contract Performance: Necessary to fulfill a contract with you or to take steps at your request prior to entering into a contract.
  • Consent: When we send newsletters or marketing directly to individual subscribers, we rely on consent.
  • Legal Obligations: Compliance with applicable laws and regulations.

Compliance with PECR (UK E-Privacy Rules)

When sending email or electronic marketing to corporate contacts, we follow UK Privacy and Electronic Communications Regulations (PECR). All Meeting Secured outreach identifies our company and includes an opt-out link.

Data Sharing and Disclosure

We do not sell or share your personal data to third parties for their marketing purposes. We share personal data only:

  • With Our Clients: When we contact a lead on behalf of a client, we transfer the lead’s data to that client so they can follow up. In these cases, we act as a data processor.
  • Service Providers: We use processors to support operations (e.g., Apollo, Salesfinity, CRM platforms, hosting). We require all providers to protect data in compliance with GDPR.
  • Legal and Regulatory: Disclosure to government or regulatory authorities where required by law.

International Transfers

Our systems may process data outside the UK or EEA (e.g., Apollo.io in the US). When data is transferred internationally, we ensure legal safeguards are in place (adequacy decisions or approved contractual clauses).

Data Retention

We retain personal data only for as long as necessary.

  • Campaign data is retained until completion, then securely deleted or archived.
  • Minimal records (e.g., suppression lists) are kept for legal compliance.
  • Certain contact details related to services may be kept for up to 10 years for statutory requirements (e.g., tax records).

Your Legal Rights

Under the UK GDPR, you have the right to:

  • Access your personal data.
  • Request rectification of inaccurate data.
  • Request erasure (“Right to be Forgotten”).
  • Restrict or object to processing (including direct marketing).
  • Withdraw consent at any time.
  • Lodge a complaint with the ICO.

Cookies

Our website uses cookies (e.g., Google Analytics) to improve your experience. You can manage or disable cookies through your browser settings.

Contact Us

For questions or to exercise your rights, contact our Data Protection Officer at:

  • Email: filipzhatev@meeting-secured.com
  • Mail: Meeting Secured Ltd, Data Protection Officer, 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ
  • Telephone: +44 (0)20 7030 3340